Resignation Protocol
Proper steps for voluntary contract termination
Important Notice
Voluntary resignation requires proper planning and communication. Following these steps ensures a smooth transition for both you and the team.
Minimum Notice Period
A two (2) week prior written notice is mandatory for all voluntary resignations. This allows adequate time for transition planning.
Formal Submission
Your notice must be sent formally to both your Team Manager (TM) and HR via email. Verbal notices are not accepted.
Transition Period
During your notice period, you must ensure a full handover of all pending tasks, active projects, and system credentials.
Write Your Notice
Draft a formal resignation letter stating your last working day (minimum 2 weeks from submission date).
Submit to TM & HR
Send your notice via email to both your Team Manager and the HR department simultaneously.
Begin Handover
Document all pending tasks, share access credentials securely, and brief your replacement or team members.
Complete Transition
Ensure all deliverables are transferred and confirm handover completion with your TM before your final day.
Security & Offboarding Actions
Immediate steps taken upon contract termination
Security First
These actions are executed immediately upon termination to protect company and client data. Please cooperate fully with the offboarding process.
System Revocation
Immediate removal from the Admin System, all Slack channels, and internal portals. Access is terminated without exception.
Hubstaff Deactivation
Permanent deactivation of your user profile and timer functions to prevent any further time logging or activity tracking.
Proprietary Assets
Mandatory return or verified destruction of all client data, artwork, pricing lists, and confidential materials.
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Admin System Access All administrative privileges revoked immediately
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Slack Channels Removed from all internal and client communication channels
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Internal Portals Access to all company portals and dashboards terminated
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Hubstaff Profile User account deactivated permanently; no further logging possible
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Client Data & Artwork All files returned to company or certified as destroyed
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Pricing Lists & Trade Secrets Confidential business information returned or destroyed under verification
Post-Termination Obligations
Your continuing responsibilities after contract ends
Legally Binding Commitments
These obligations remain enforceable for 24 months following your termination date. Violation may result in legal action.
Confidentiality (NDA)
Strictly enforceable for 24 months post-termination. Trade secrets, internal processes, and proprietary information must remain strictly private.
Non-Compete Clause
For 24 months, you may not work with direct competitors or establish a competing business in the same market space.
Non-Solicitation
Prohibited from soliciting SM3 clients or staff members for 24 months after your contract ends.
24-Month Protection Period Summary
Final Disbursement Policy
Payment schedule and important conditions
Payment Schedule
Final payments are processed on the standard 1st or 16th bi-weekly schedule, depending on your regular pay cycle.
Payment Methods
Disbursed to your registered payment method: PayPal, Payoneer, or Wise.
STRICT POLICY: Termination for Cause
If a contract is terminated on the basis of cheating, system manipulation, or fraudulent activity, NO PAYMENT will be disbursed for the current period.
Integrity is a non-negotiable requirement of employment at Stealth Mode Three.
Good Standing Checklist for Payment
- Proper 2-week notice given
- All tasks handed over
- Credentials returned
- No policy violations
- Proprietary assets returned
- Exit interview completed
Need Help?
If you have questions about the termination process or need clarification on any policy, please reach out to your Team Manager or HR representative.